Watching over a community store in Chiapas, Mexico.

Watching over a community store in Chiapas, Mexico.

Position: Grants Administrator
Reports to: Regional Program Directors
Location: San Francisco, CA
Start Date: July 5, 2016


IDEX identifies, evaluates, and grows the best ideas from local leaders and grassroots organizations to alleviate poverty and injustice around the world. IDEX connects a passionate and engaged network of supporters to the visionary leaders and organizations creating lasting solutions to their communities’ most pressing challenges. Since its founding in 1985, IDEX has supported more than 500 grassroots, community-led projects in Africa, Asia and Latin America. Annually, IDEX’s partners serve approximately 1.5 million people in impoverished communities, including marginalized women, small farmers, indigenous communities, low-income urban residents, sexual and ethnic minorities, and youth.


We are in need of a Grants Administrator to join our growing team. Working closely with IDEX’s Programs team, this person will be engaged in building reporting infrastructure and calendars, administrative support, and occasional event support. You will be responsible for creating needed systems to increase the efficiency and creativity of the Programs Team. You will have opportunities to work on IDEX’s innovative philanthropic model, cutting edge thought leaders from the global south, and a well-rounded staff. IDEX also nurtures an organizational culture that supports the development of whole people, and every staff member is integral to that effort.

Grant making Infrastructure and Support (Primary Focus):

  • Systemization of grant making processes, reporting requirements, and associated forms
  • Liaison with other teams and their information requests
  • Maintaining the paper filing systems & auditing requirements
  • Maintaining a grantmaking and reporting calendar
  • Systemization of database entries and maintain and manage Salesforce and Egnyte databases
  • Maintain Program Team’s meeting schedules and deadlines
  • Uploading reports, pictures, videos and other content onto organizational database

Communications and Administration:

  • Maintaining grant agreements, updates and reports
  • Supporting communications with grantee partners
  • Keeping up on current conditions and news of our program-related and grantmaking trends
  • Research, as needed for events and publications
  • Managing and assisting travel itineraries, logistics and financial reporting
  • Managing and building Fellowship and Awards nominations calendars
  • Supporting Communications
  • Receive, screen and respond to general grants inquiries


  • Bachelor’s degree
  • Minimum 3 years’ of report writing and non-profit experience
  • Minimum 3 years’ administrative experience
  • Excellent computer skills with expertise in Mac environment, MS Office (Word, Excel, Outlook, PowerPoint) and Salesforce and Egnyte databases
  • An enthusiasm for systems development and administrative coordination
  • Excellent organizational skills with the ability to manage multiple priorities and work gracefully under pressure
  • Excellent writing skills
  • Ability to work collaboratively, independently, proactively, creatively and respectfully in a team environment with multiple constituencies and audiences
  • Excellent critical thinking and research skills
  • Strong judgment and discretion in dealing with sensitive information
  • Cultural competence and commitment to IDEX’s mission
  • Direct experience in one or more of IDEX’s regions: Asia, sub-Saharan Africa and Mesoamerica.


  • Advanced knowledge of Spanish in reading and writing
  • Experience in monitoring and evaluation a plus
  • Knowledge of IRS regulations and requirements related to grantmaking, in particular international grantmaking

Please send your résumé and cover letter to: by 5pm PST on May 13, 2016. Include “Grants Administrator Application” in the subject line.

IDEX will not accept any calls or email inquiries about this position at this stage.